Unread Mail Folder Step-By-Step
We’re going to work through two procedures here. First, we will create a new Unread Mail Folder. Then we’ll customize it to work exactly the way you want it to. Remember that these procedures can be applied to Outlook’s other Search Folders so even if you don’t need a new Unread Mail Folder right now, it is worth taking a minute to walk through the procedures here. Let’s get to it.
How to Create a New Unread Mail Folder
It takes only seconds to create a new copy of the Unread Mail folder. Follow these steps to create a new Unread Mail folder in Outlook 2010:
- Click Mail in the Navigation Pane (or press CTRL+1). This takes you to the “Mail” view.
- In the Navigation Pane, right-click the Search Folders folder.
- In the shortcut menu that appears, click New Search Folder. This opens the “New Search Folder” dialog box shown below.
- In the “Select a Search Folder” list, under the “Reading Mail” heading, select Unread Mail.
- At the bottom of the box, under “Customize Search Folder,” ensure that the “Search mail in” field contains the name of the email account that needs the “Unread Mail” folder restored.
- Click OK to close the dialog box and return to the “Mail” view.
- You should now see an Unread Mail folder under the “Search Folders” folder. Note that you may need to double-click Search Folders to see the folders under it.
- Drag the new folder to the “Favorite Folders” section of the Navigation Pane for easier access.
Note: If you have multiple different email accounts with their own folder sets, this is where you can customize the folders to show the unread messages from each. Under the Customize Search Folder heading you will see a box containing a list of the different accounts you can search. By repeating the procedure for each account and selecting each one at a time in this box, you end up with one search folder for each account.
That’s it. Your new folder is ready to use. Click the Unread Mail folder icon in “Favorite Folders” and give Outlook a moment to populate it with all the unread messages.
Customizing the Unread Mail Folder
By this point you should have one Unread folder for each set of email folders you want to be able to search easily. But you might want to customize them a bit. One thing is that by default, Outlook gives all the Unread Mail folders the same name, which can get a bit confusing! For another, you might choose not to have an Unread Mail folder check all the possible folders in the account.
You might, for example, have a folder where you send some kind of routine messages that you need to keep but don’t really care to read. You can exclude any folders you wish from the search results. Here’s how you do both of these customizations.
- Right-click the Unread Mail folder that you want to customize. This opens a shortcut menu.
- Click Customize This Search Folder. This opens a Customize dialog box like the one below.
- At the top of this dialog box, you can change the name of this search folder.
- At the bottom of this dialog box you can see a list that contains the names of the folders that this search folder will include when it looks for unread messages. To change this list, click the Browse button. This opens the dialog box shown below.
- Select the folders you want searched and click OK when you are satisfied. This returns you to the first customize dialog box.
- Click OK to return to the main Outlook window.
From here you can:
Return to the main Unread Mail Folder page.
Return to the top of this page.
Go to the Outlook 2010 Tips for Mail and Contacts page.
Go to the main Outlook 2010 Tips page.
Go to the Outlook 2010 home page.
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