Customizing Desktop Alerts

About Desktop Alerts

Since you are here, you probably already know that Desktop alerts are those little message boxes that Outlook 2010 throws up on your screen (usually in the bottom right-hand corner) when you get new email or a reminder about a task you need to do or an appointment you need to attend. Given the massive amount of email everyone gets these days, you probably see them most often when a new message arrives.

So you know what these guys are, but did you know how to customize them? Well keep reading and you will…

How to Customize Desktop Alerts

You can customize your desktop alerts settings (using the Desktop Alert Settings dialog box) to control the length of time an alert appears as well as how translucent it is when it pops up over another window. You can do this from an active alert, or from the main Outlook 2010 window.

Customize Desktop Alerts from the Main Outlook Window

To get to the Desktop Alert Settings dialog box from the main Outlook window, do this:

  1. Click the File tab in the ribbon. In the menu that appears on the left side of the window, click Options. This opens the Outlook Options dialog box.
  2. Click Mail in the menu that appears on the left side of the dialog box. This displays the Mail Options.
  3. Click Desktop Alert Settings. This opens the Desktop Alert Settings dialog box.
  4. desktop alerts settings dialog box

Customizing Desktop Alerts from an Active Alert

This is the other way to customize your desktop alerts settings. It requires a bit of coordination, as alerts don’t typically stay on the desktop for more than a few seconds.

To get to the Desktop Alert Settings dialog box from an active alert, do this:

desktop alerts look like this

  1. Click the Down Arrow that appears in the top right of the desktop alert. This opens the alert’s menu.
  2. desktop alert settings menu

  3. Click the Desktop Alert Settings menu option. This displays the Desktop Alert Settings dialog box we saw earlier in this post.

In the Desktop Alert Settings dialog box you can adjust the following settings:

  • The amount of time that alerts appear on the screen
  • The transparency of the alert box

Click the Preview button at the bottom of the dialog box to see how your new settings work. Click OK when you are done and the changes will take effect.

From here you can:

Go to the Outlook 2010 Tips for Mail and Contacts page.

Go to the General Outlook 2010 Tips page.

Go to the main Outlook 2010 Tips page.

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