Highlight Outlook 2010 Messages
If you’ve ever felt the urge to highlight Outlook messages, this is the place to be. Two common reasons to highlight messages are to make sure messages from someone important (like your boss) stand out, and to make sure that messages from different sources (like your Yahoo Mail account) stand out from the rest.
You have a few different options for your highlighting pleasure. You can change the fonts for messages, italicize or bold them, even color code messages.
Before we go on, let’s be clear here. When you highlight Outlook messages like this, you are only going to change what you see in the Inbox Pane (or whichever folder you’re working with). This process doesn’t change the text within the message.
In addition, the highlighting you set up only applies to the specific folder and view you are working in. So if, for example, you set things up so messages from [email protected] (your Yahoo Mail account) are highlighted in red in your Inbox, when you move that message to another folder, or change the view of the current folder, the red highlighting will not appear in that other folder.
With that out of the way, let’s get to the highlighting.
How to Highlight Outlook Messages
Follow the steps below to highlight specific messages in particular folders and views:
- Select the folder where you want to highlight Outlook messages in the Navigation Pane.
- Click the View tab in the ribbon.
- In the Current View section of the ribbon, click Change View and make sure the view you want to work with is selected.
- In the Current View section of the ribbon, click View Settings. This opens the Advanced View Settings dialog box for this particular view.
- Click Conditional Formatting. This opens the Conditional Formatting dialog box.
- Click Add to create a new conditional formatting rule.
- Enter the name for your new rule in the Name field, then click Font This opens the Font dialog box. Use the options available in this dialog box to create the highlighting effect you want.
- When you’re done here, click OK to return to the Conditional Formatting dialog box.
- Click Condition. This opens the Filter dialog box, where you will tell Outlook when to highlight something. There are many, many options here, so at least in the beginning, I suggest you stick to the options on the Message tab.
- When you are done here, click OK to return to the Conditional Formatting dialog box. Either add more highlighting rules, or continue clicking OK until you get back to the main Outlook 2010 window.
That’s all it takes to highlight Outlook 2010 messages.
You should immediately see your changes in the Inbox (or whichever folder you are working with) Pane.
From here you can:
Go to the Outlook Mail Tips page.
Go to the main Outlook Tips page.
Return to the top of this Highlight Outlook Messages page.
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