Connecting Yahoo Mail and Outlook 2010 Step-By-Step

Updated February 9, 2013




Connecting Yahoo Mail and Outlook 2010 Step-By-Step

Now that we’ve got all the preliminaries out of the way, here are the step-by-step instructions you need for getting Yahoo Mail and Outlook 2010 working together. There are two main parts to this project.

Part 1 is upgrading your free Yahoo Mail account to a Mail Plus account.

Part 2 is configuring the two to work together smoothly. Let’s get right to it, shall we?

Convert Your Yahoo Mail Account to a Mail Plus Account

Upgrading to a Mail Plus account is easy and inexpensive at less than $1.67 a month.

THIS LINK opens a new window that walks you through the Mail Plus upgrade process. Be sure to return to this page once you have upgraded your account so we can set up the rest of the connection to work with it.

Whether you choose to use Mail Plus or Business Mail, the steps needed to make this happen are almost the same. The following section walks you through the process:

NOTE: As part of the process for setting up this connection, you will tell the Yahoo mail servers not to keep copies of messages on the server once Outlook downloads them. This means they will not be visible from the Web interface after that. This is most likely the way you want things to work anyway (having multiple versions of a message floating around is a recipe for confusion), but is something to be aware of.


Step-By-Step Instructions for Making the Connection

We are going to set this connection up manually to be sure we get everything exactly the way we want it. The procedure is similar, but not identical to configuring earlier versions of Outlook. Please follow these steps:

  1. In the Outlook main window, click the File tab on the ribbon, then Info, then Add Account. This opens the Auto Account Setup screen.
  2. Set the Manually configure server settings or additional server types checkbox and click Next to go to the Choose Service screen.


  3. Select Internet E-mail, then click Next to go to the Internet E-mail Settings screen.


  4. Enter your name as you want it to appear in messages in the Your Name field.
  5. Enter your full Mail Plus address ([email protected]) or Business Mail address (for example, [email protected]) in the E-mail Address field.
  6. Select POP3 in the Account Type list.
  7. For a Mail Plus account, enter plus.pop.mail.yahoo.com in the Incoming mail server (POP3) field and plus.smtp.mail.yahoo.com in the Outgoing mail server (SMTP) field. For a Business Mail account, enter pop.bizmail.yahoo.com in the Incoming mail server field and smtp.bizmail.yahoo.com in the Outgoing mail server (SMTP) field.
  8. Enter your Yahoo user name in the User Name field. For a Mail Plus account, enter just the part of your email address that comes before the “@”. For a Business Mail account, enter your full email address, including the “@yourdomain.com”.
  9. Enter your Yahoo Mail password in the Password field.
  10. Set the Remember password checkbox if you don’t want to have to manually enter your password every few minutes.
  11. Make sure that the checkbox next to Require logon using Secure Password Authentication (SPA) is CLEARED.
  12. Under the “Deliver new messages to” heading, select New Outlook Data File. This tells Outlook to store your Yahoo messages in a separate data folder on your hard drive and in a separate set of folders within Outlook. It’s a lot easier to keep organized this way.


  13. Click More Settings to open the Internet E-mail Settings dialog box.
  14. Click the Outgoing Server tab.


  15. Set the My outgoing server (SMTP) requires authentication checkbox.
  16. Select Use same settings as my incoming mail server.
  17. Click the Advanced tab.


  18. Clear the Leave a copy of messages on the server checkbox.
  19. Enter 995 in the Incoming server (POP3) box.
  20. Set the This server requires an encrypted connection (SSL) checkbox under Incoming server (POP3).
  21. Enter 465 in the Outgoing server (SMTP) box.
  22. Select SSL in the “Use the following type of encrypted connection” box under Outgoing server (SMTP)
  23. Click OK to return to the Internet E-mail Settings screen.
  24. Click Test Account Settings. The Test Account Settings dialog box appears and Outlook sends a test message using the settings you have just entered. If the test was successful, a Congratulations! message appears in the dialog box. That means your connection is set up properly. Click Close to close this dialog box. If you didn’t see the Congratulations! message, go back through this procedure from the top to check all your settings.
  25. Click Next, then Finish.


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NOTE: If the test shows that you can receive messages fine, but you can’t send them, the problem is often caused by factors outside the connection you just set up. I’ve posted instructions for troubleshooting this kind of problem on the Can’t Send Email page.

Now you’re ready to go. You should have a functional connection, and Outlook should start downloading email right away.


From here you can:

Return to the top of this page.

Learn how to import your Yahoo Contacts to Outlook 2010.

Learn how to highlight Yahoo messages in your Inbox.

Learn how to link contacts to email messages and other items for easier reference.

Go to our main Yahoo Mail Outlook connection page.

Go to the main email accounts page.

Go to the LWO2010 Home page.

Go to the instructions for setting up a connection for earlier versions of Outlook.



Find more info…

19 Comments on "Connecting Yahoo Mail and Outlook 2010 Step-By-Step"

  1. Jim,

    That’s great to hear. Not being able to get your email is a nightmare. I’m happy the site was able to help you get going again.

    –Bill

  2. Chris,

    Is this still an issue?

    –Bill

  3. Thank you, thank you, thank you!!! I cannot begin to describe the problem I had with Yahoo Mail being sent to my Outlook 2010. Turns out it was Yahoo’s fault, but in the process of investigating/fixing I blew out my ability to receive Yahoo Mail Plus in Outlook. I had no access to email in Outlook until I found your site today. I followed the your directions and I am now receiving my Yahoo Mail in Outlook again!!!!! Thank you, man, you are a life saver!!!! Thank you so much!!!!!

  4. Unfortunately, for me, I still get a send error. I followed all of the steps three times just to make sure I got it right and I still get the send error. The message says: “Cannot find the e-mail server. Verify the server information in your account properties.”

  5. Sally,

    I’m glad I was able to help.

    –Bill

  6. Thank you so much! In December 2013, I suddenly could not receive my Yahoo!Plus account emails on my home laptop. As it turned out the incoming/outgoing address for Yahoo had changed; not sure how or why.
    I had phoned Yahoo with my issue and they told me that the problem was with AT&T!
    You are wonderful. Thank you!!!!!

  7. John,

    Sadly, the protocol that Yahoo uses for connecting with Outlook doesn’t support full synchronization. That means you can download your messages to Outlook, but you won’t be able to see them on your other PC or your iPad.

    –Bill

  8. Hi Bill,
    Nice guide. I have a question: after Outlook setup, can I use webmail while I use other PC or ipad?

  9. After much frustration in being able to receive, but not send:
    Thank you, thank you! Instructions worked perfectly!

  10. Thanks save me so much headache. Work the first time afte ypop failed

  11. Thank you very much, the instructions for synching yahoo to Outlook 2010 worked like a charm! Peace and Blessings!!!

  12. Derek Laverty | March 3, 2013 at 10:30 pm |

    Thanks, Bill for coming back to me so quickly and with your straight answer.

    Derek

  13. Derek,

    I’m sorry to say that you can’t easily make that happen. Yahoo uses the POP3 protocol to connect to programs like Outlook. POP3 doesn’t support synchronizing changes back and forth like that. On mobile devices like smart phones, Yahoo supports the IMAP protocol, which would do what you want. Unless there has been a change of policy I don’t know about, Yahoo doesn’t support an IMAP connection to Outlook or similar mail programs.

    I’ve heard of people doing tricks to get IMAP working with Outlook, but I have not tried them myself. The reports are that these tricks are not completely reliable, which makes them useless to me.

    With all that said, Yahoo is in the middle of changing pretty much everything they do, so perhaps IMAP support for Outlook is on its way too.

    I wish I had better news.

    –Bill

  14. Dear Bill. Very impressed with this page. I lost all of 2012 Yahoo incoming messages recently. Because of this I am now motivated to sync Outlook 2010 with Yahoo. I have Yahoo Plus and so far the only syncing is at the level of Inbox. I have also imported my Yahoo contacts though they do not appear as I type when I am addressing an email. I have to go to address book.

    Key question is this. I am a big user of folders in Yahoo. I would love for whatever i have in Yahoo to find itself in Outlook and that whatever I ‘do’ in one shows up in the other. Is the page I am on http://living-with-outlook-2010.com/emailaccounts/connectingyahoomailandoutlook2010stepbystep/ the one for me?

    Derek

  15. I almost pooped my pants when I first saw this tutorial, but then reading it through I noticed the explanations were straight forward and in fact you need every single of the steps listed here if you’re going to connect yahoo with outlook successfully. Other tutorials looked much easier at first, but they only “looked” easier because they didn’t explain all the steps to making the connection. Nobody who knows how to use outlook would look for guides, so it was really pointless for them to even come up with a guide with an assumption that people searching for them would know have basic knowledge of it. Excellent guide!

  16. You are right Sarah. We all need to pull together and help each other out.

    –Bill

  17. For all the convenience Outlook may provide the user, it surely makes it hard to set it up initially. It’s understandable that Yahoo could care less about making the connection with Outlook easy, but Outlook’s got to do a better job than this. How could anyone like me ever hope to do this on their own? It’s a good thing we’ve got lots of people helping each other out writing guides on less obvious things like this, because otherwise using Outlook would have been a lost cause for me.

  18. Kyle,

    Unfortunately, there are lots of fiddly little bits that you need to get just right to make this all work. Get one wrong and you’re dead in the water. Of course, if it was too easy, I wouldn’t have anything to write about!

    –Bill

  19. Thanks for this. Really, I seriously mean it. If I had to do this alone, well first off I couldn’t have, but if I had to try, it would have taken me several years and I still wouldn’t have pulled it off on my own. At first I was like, “how hard could it be to connect yahoo with outlook?”, but then I learned the hard way that for tech challenged people like me, it can be a huge challenge. Anyways, I’ve done the impossible thanks to you!

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