Updated February 9, 2013
Connecting Yahoo Mail and Outlook 2010 Step-By-Step
Now that we’ve got all the preliminaries out of the way, here are the step-by-step instructions you need for getting Yahoo Mail and Outlook 2010 working together. There are two main parts to this project.
Part 1 is upgrading your free Yahoo Mail account to a Mail Plus account.
Part 2 is configuring the two to work together smoothly. Let’s get right to it, shall we?
Convert Your Yahoo Mail Account to a Mail Plus Account
Upgrading to a Mail Plus account is easy and inexpensive at less than $1.67 a month.
THIS LINK opens a new window that walks you through the Mail Plus upgrade process. Be sure to return to this page once you have upgraded your account so we can set up the rest of the connection to work with it.
Whether you choose to use Mail Plus or Business Mail, the steps needed to make this happen are almost the same. The following section walks you through the process:
NOTE: As part of the process for setting up this connection, you will tell the Yahoo mail servers not to keep copies of messages on the server once Outlook downloads them. This means they will not be visible from the Web interface after that. This is most likely the way you want things to work anyway (having multiple versions of a message floating around is a recipe for confusion), but is something to be aware of.
Step-By-Step Instructions for Making the Connection
We are going to set this connection up manually to be sure we get everything exactly the way we want it. The procedure is similar, but not identical to configuring earlier versions of Outlook. Please follow these steps:
- In the Outlook main window, click the File tab on the ribbon, then Info, then Add Account. This opens the Auto Account Setup screen.
- Set the Manually configure server settings or additional server types checkbox and click Next to go to the Choose Service screen.
- Select Internet E-mail, then click Next to go to the Internet E-mail Settings screen.
- Enter your name as you want it to appear in messages in the Your Name field.
- Enter your full Mail Plus address ([email protected]) or Business Mail address (for example, [email protected]) in the E-mail Address field.
- Select POP3 in the Account Type list.
- For a Mail Plus account, enter plus.pop.mail.yahoo.com in the Incoming mail server (POP3) field and plus.smtp.mail.yahoo.com in the Outgoing mail server (SMTP) field. For a Business Mail account, enter pop.bizmail.yahoo.com in the Incoming mail server field and smtp.bizmail.yahoo.com in the Outgoing mail server (SMTP) field.
- Enter your Yahoo user name in the User Name field. For a Mail Plus account, enter just the part of your email address that comes before the “@”. For a Business Mail account, enter your full email address, including the “@yourdomain.com”.
- Enter your Yahoo Mail password in the Password field.
- Set the Remember password checkbox if you don’t want to have to manually enter your password every few minutes.
- Make sure that the checkbox next to Require logon using Secure Password Authentication (SPA) is CLEARED.
- Under the “Deliver new messages to” heading, select New Outlook Data File. This tells Outlook to store your Yahoo messages in a separate data folder on your hard drive and in a separate set of folders within Outlook. It’s a lot easier to keep organized this way.
- Click More Settings to open the Internet E-mail Settings dialog box.
- Click the Outgoing Server tab.
- Set the My outgoing server (SMTP) requires authentication checkbox.
- Select Use same settings as my incoming mail server.
- Click the Advanced tab.
- Clear the Leave a copy of messages on the server checkbox.
- Enter 995 in the Incoming server (POP3) box.
- Set the This server requires an encrypted connection (SSL) checkbox under Incoming server (POP3).
- Enter 465 in the Outgoing server (SMTP) box.
- Select SSL in the “Use the following type of encrypted connection” box under Outgoing server (SMTP)
- Click OK to return to the Internet E-mail Settings screen.
- Click Test Account Settings. The Test Account Settings dialog box appears and Outlook sends a test message using the settings you have just entered. If the test was successful, a Congratulations! message appears in the dialog box. That means your connection is set up properly. Click Close to close this dialog box. If you didn’t see the Congratulations! message, go back through this procedure from the top to check all your settings.
- Click Next, then Finish.
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NOTE: If the test shows that you can receive messages fine, but you can’t send them, the problem is often caused by factors outside the connection you just set up. I’ve posted instructions for troubleshooting this kind of problem on the Can’t Send Email page.
Now you’re ready to go. You should have a functional connection, and Outlook should start downloading email right away.
From here you can:
Return to the top of this page.
Learn how to import your Yahoo Contacts to Outlook 2010.
Learn how to highlight Yahoo messages in your Inbox.
Learn how to link contacts to email messages and other items for easier reference.
Go to our main Yahoo Mail Outlook connection page.
Go to the main email accounts page.
Go to the LWO2010 Home page.
Go to the instructions for setting up a connection for earlier versions of Outlook.
Find more info…