Gmail Outlook 2010 Step-By-Step

Making a Gmail Outlook 2010 Connection with IMAP Step-By-Step

Let’s get started on your Gmail Outlook IMAP connection. First things first. These instructions assume you already have a Gmail account. If you don’t, you need to create one right now. After all, a Gmail Outlook 2010 connection is hard to make without Gmail!

The link below opens a new window to the Gmail home page, where you can create a new Gmail account. Once you finish creating your account, close that window to come back here.

If you already have the Gmail account you want to use with Outlook, skip right down to step 1 of the procedure.

  1. In Outlook 2010, click the File tab on the Ribbon. In the “File” menu that appears, click Info to display the “Account Information” screen shown below.

  2. Create a new email account here.

  3. Click Add Account to open the “Add New Account” page of the “Auto Account Setup” wizard.

  4. Fill in this form to create your Gmail Outlook connection.

  5. Select the E-Mail Account option, then enter the name you want to use with this account in the Your Name field.

  6. Enter your full Gmail address in the E-mail Address field. Include the If your company has a custom domain name for your gmail accounts enter that, like the example below this field shows.

  7. Enter your Gmail password in the two password fields. NOTE: Do not set either the Text Messaging (SMS) option or the Manually configure… option.

  8. Click the Next > button which will now be active. Outlook begins the automatic setup process. This can take several minutes.

That’s all it takes.

gmail outlook

From here you can:

Configure Outlook to display Desktop Alerts for this account on the Adding Desktop Alerts page.

Configure Outlook to open to the Gmail IMAP folders, rather than the default Outlook Inbox at this Set the Startup Folder page.

Go to the main Outlook 2010 email accounts page.

Go to the Outlook 2010 home page.

Learn how to import your Gmail contacts into Outlook 2010.

Learn how to link contacts to messages.

Go to the pages that tell you how to make a manual Gmail Outlook connection. You should only need to do this if you want to make a POP3 connection from Gmail to Outlook or if for some reason the automatic IMAP setup process failed.

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3 Comments on "Gmail Outlook 2010 Step-By-Step"

  1. Yes, Bill, that helped a lot. Thanks. I knew about removing the gmail account from Outlook. I just couldn’t bring myself to click on remove in case it messed my gmail on my new computer.
    Your quick response was great.
    Thanks again, and thanks for being there for us.

  2. Lynda,

    I think what you want to do is go to the accounts section of Outlook and remove the Gmail account (from Outlook) before doing anything else. Once you do that, nothing you do in Outlook will affect your Gmail account. Be aware that if your Gmail messages have all been copied to Outlook on the old computer and they are not also visible in your Gmail account, you will lose those messages when you delete them from the old computer.

    I’m assuming you are using Outlook 2010. If so, here’s what you need to do:

    Click File on the ribbon. This takes you to the Backstage view.
    Click the Account Settings button. Click Account Settings in the menu that appears. This opens the Account Settings dialog box.
    Click the E-mail tab if it is not already selected.
    Select your Gmail account in the list of email accounts, and click the Remove icon above the list. That will remove the connection between your Gmail account and Outlook.

    Once you have done this you can delete anything related to Gmail on the old computer without affecting the new computer.

    I hope this helps.


  3. I’m sorry if I’ve sent this question already to another area of this website.
    I have just bought a new computer. I have a gmail account, which I’ve linked with Outlook 2010. I need to be able to delete everything from outlook on the old computer before getting rid of it. But, if I delete the gmail account within outlook, what happens to my gmail account in my new computer?

    Thanks for any help.

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