Manually Configure Outlook 2010 for Gmail IMAP Access

Updated November 20, 2012




How to Manually Configure Outlook 2010 for Gmail IMAP Access

Here we will manually configure Outlook 2010 for Gmail IMAP access. You should only be using this process if Outlook’s automatic configuration process didn’t work. Just follow the steps here and your connection should be up and running in minutes.

Steps to Configure Outlook 2010 for Gmail IMAP Access

Assuming you have IMAP enabled for your Gmail account, follow these steps to configure Outlook for IMAP access:

  1. In Outlook 2010, click the File tab on the Ribbon. In the “File” menu that appears, click Info to display the “Account Information” screen shown below.

  2. configure Outlook 2010 for Gmail

  3. Click Add Account to open the “Add New Account” page of the “Auto Account Setup” wizard.

  4. configure Outlook 2010 for Gmail

  5. Set the “Manually configure server settings or additional server types” checkbox and click “Next” to go to the Choose Service screen.

  6. configure Outlook 2010 for Gmail

  7. Select “Internet E-mail,” then click “Next” to go to the Internet E-mail Settings screen.

  8. Enter your name and your full Gmail e-mail address, including the ‘@gmail.com.’
  9. For Account Type, select IMAP.
  10. In the Incoming mail server field, enter imap.gmail.com, and in the Outgoing mail server field, enter smtp.gmail.com.
  11. In the Logon Information section, enter your Gmail user name and password.
  12. Set the Remember password checkbox so Outlook can work with your Gmail account without requiring you to enter your logon information constantly.
  13. Click the More Settings button. This opens the “Internet E-mail Settings” dialog box.
  14. On the “Advanced” tabbed page, set the Incoming server (IMAP) to 993.
  15. For the Use the following type of encrypted connection option, select SSL.
  16. Set the Outgoing server (SMTP) to 587.
  17. For the Use the following type of encrypted connection option, select TLS.
  18. Click OK to close the “Internet E-mail Settings” dialog box.
  19. Click Next, then Finish, then Close to complete the process.

NOTE: If you can receive messages fine, but you can’t them, the problem is often caused by issues with your Internet Service Provider (ISP) and not your efforts to configure Outlook 2010 for Gmail access. I’ve posted instructions for troubleshooting that kind of problem on the Can’t Send Email page.





Outlook will now begin storing your Gmail messages in their own set of folders which corresponds to the folders you have set up in your Gmail account.

Now that you have completed the steps to configure Outlook 2010 for Gmail IMAP access, click HERE if you want to configure Outlook to automatically open to your Gmail account instead of the default Outlook Inbox.

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