Configure Outlook 2010 for Gmail POP3 Access Manually
This page includes step-by-step instructions to configure Outlook 2010 for Gmail access using POP3. The default option is for Outlook 2010 to automatically configure itself for IMAP access to Gmail, so setting up POP3 requires some manual work. It isn’t difficult, but there are a lot of steps to complete. Shall we get started?
Follow these steps to manually configure Outlook 2010 for Gmail POP3 access:
- In Outlook 2010, click the File tab on the Ribbon. This takes you to Outlook’s Backstage view. Click Info in the menu on the left side of the Backstage. This displays the “Account Information” screen shown below.
- Click Add Account. This opens the Add New Account page of the Auto Account Setup wizard.
- Select the Manually configure server settings or additional server types option, then click Next. There is no need to enter any other information on this screen as we will be entering it on the next one.
- On the Choose Service screen that appears, select Internet E-mail, then click Next. This opens the Internet E-mail Settings screen.
- In the User Information section of the screen, enter your Name and full Gmail E-mail Address.
- In the Server Information section of the screen, set Account Type to POP3.”
- For Incoming Mail Server, enter pop.gmail.com, and for Outgoing Mail Server (SMTP), enter smtp.gmail.com.
- In the Logon Information section, enter your Gmail User Name. Include the “@gmail.com.” So if your Gmail User Name is fred, you would enter [email protected] in this field.
- Enter your Gmail Password, and set the Remember Password option so you don’t have to manually enter your Gmail password every time Outlook wants to check for new mail.
- Confirm that the Require logon using Secure Password Authentication (SPA) option is NOT selected.
- Click the More Settings button to open the Internet E-mail Settings box, then click the Outgoing Server tab.
- On the Outgoing Server tabbed page, set the My outgoing server (SMTP) requires authentication checkbox and then set the Use same settings as my incoming mail server option.
- Click the Advanced tab to open the Advanced tabbed page.
- In the Incoming Server (POP3) section, set the This server requires an encrypted connection (SSL) check box, then enter 995 in the box.
- In the Outgoing server (SMTP) box, enter 587, then select TLS in the Use the following type of encrypted connection box.
- Click OK to save these changes and return to the Internet E-mail Settings screen.
- Click the Test Account Settings button to confirm that your Gmail Outlook 2010 connection is set up properly. After a moment or two, you should see a box with the message, “Congratulations! All tests completed successfully.” This tells you that all is well and you were successful in your attempt to configure Outlook 2010 for Gmail access. Click Close to close this box and return to the “Internet E-mail Settings” screen.
- Click Next, then Finish.
NOTE: If the test shows that you can receive messages fine, but you can’t send them, the problem is often caused by issues with your Internet Service Provider (ISP) and not your efforts to configure Outlook 2010 for Gmail POP3 access. I’ve posted instructions for troubleshooting that kind of problem on the Can’t Send Email page.
Click this link to return to the Manual Gmail Outlook 2010 Connection page.
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